Job Description

Divine Savior Healthcare Human Resources
Portage, WI
Professional
Full-time, Day Shift, 8:00am-4:30pm; M-F
Req # 3638
Essential Duties and Responsibilities: Works with the team to continuously improve, appropriately document and effectively follow work processes.

Payroll/HRIS Duties:
  1. Oversee electronic Time & Attendance process. Processes and performs all payroll related duties.
  2. Assist Department Directors with corrections.
  3. Builds file for direct deposit and transmits up-to-date payroll.
  4. Runs final reports and maintains filing of reports.
  5. Processes, maintains and creates necessary payroll reports for each reporting period as appropriate.
  6. Maintains all payroll & HRIS tables and controls in ADP.
  7. Processes all employee changes not automated in ADP.
  8. Tests, maintains, inspects automated system outputs, and updates all payroll software.
  9. Maintains feed files to ensure employee information interfaces with various databases i.e.., LMS.
  10. Assists with year-end preparation for facility audits.
  11. Responds to inquiries and requests from other departments in a courteous and professional manner while maintaining the confidentiality.
  12. Resolves problems within level of expertise and experience and/or reports them to the Compensation and Benefits Coordinator and VP HR when appropriate.
  13. Assists with various audits, as needed.
  14. Keeps current with all federal and state wage & hour and payroll laws.
Oversee the following performed by ADP:
  1. Prepare payroll, vouchers, journal entries, and all tax payments.
  2. Processes electronic deposits for payroll to local bank, tax form 941 and state tax deposits.
  3. Prepares, distributes, and submits all quarterly reports and W-2s.
  4. Prepares and files all government reports, assuring the forms are correctly computed and mailed to meet required deadlines.
Benefits Administration:
  1. Responsible for all benefits-records administration.
  2. Coordinates the day-to-day processing of benefit programs.
  3. Coordinates open enrollment for employees.
  4. Educate and assist with employee enrollment. Consult with employees about their benefit programs.
  5. Manages enrollment of new employees, changes, terminations. Updates employee records.
  6. Maintains and reconciles payroll deductions with applicable benefits invoices. Performs routine audits related to census and billings. Assumes responsibility of timely payment of monthly premiums.
  7. Submits electronic file feed to appropriate insurance vendors
  8. Coordinates COBRA benefit information and payments for health and dental insurance.
  9. Assists with ACA required reporting for health insurance coverage (1095C forms).
  10. Orients new employees to ADP access, introduction to menus, punches, enrollment and resources.
Workers Compensation Processing:
  1. First contact for employees. Completes first report of injury.
  2. Responds to United Heartland requests for information.
  3. Responsible for workers compensation processing for employees; including submission of initial claim, data entry into the workers compensation system and notification to the carrier of the employees medical status and/or return to work.
Educational Qualifications:

  • Bachelors degree in human resources or a related discipline, such as business or finance required
  • Credentials such as the Certified Benefits Professional administered by WorldatWork or the Certified Employee Benefit Specialist administered by the International Foundation of Employee Benefit Plans.
Skills Required:
  • Strong mathematical/analytical skills
  • Strong customer service and communication skills.
  • Ability to handle data with great accuracy and speed.
  • Must be able to work independently, interpret information and solve problems.
  • Attention to detail and processes.
  • Ability to work under deadlines.
  • Ability to multi-task.
  • Word, Advanced Excel.
  • Three years of experience administering payroll (use of ADP preferred).
Work Relationship:
  • Reports directly to the VP Human Resources.
  • Frequent contact with employees.

Application Instructions

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