Job Description

Divine Savior Healthcare Fiscal Services
Portage, WI
Clerical/Administrative
Full-time, Day Shift, 8:00am-4:30pm
Req # 3377
POSITION SUMMARY: Responsible for timely and accurate payment of all hospital and clinic invoices. Performs general data entry in AP System, including auto-match and manual match of invoices and purchase orders. Prepares and files 1099s and related IRS reporting. Assists with annual audit, Medicare Cost Report, and various accounting projects. Uses accounting skills and computer skills, such as Excel and Word, to perform assignments.

Essential Duties and Responsibilities:
  1. Assure that invoices received for payment have necessary approvals.
  2. Check for accurate General Ledger (GL) numbers and code invoices with correct GL number per definition of expenditure type. Work with all department Directors to ensure invoices are received and coded correctly.
  3. Assure invoices are paid timely and accurately.
  4. Make necessary copies of paid invoices for accountant and directors.
  5. Research and answer vendor questions regarding invoice payment.
  6. General data entry into AP system including auto-match & manual match of invoices and purchase orders.
  7. Run checks, match checks to invoices and randomly pulls checks for Finance Directors review.
  8. Mail signed checks and file invoices.
  9. Process month-end AP close.
  10. Maintain record of manual checks and voids.
  11. Research questions and problems from hospital and clinic departments, including month-end inventory accrual report.
  12. Gather all required data to assist in the filling, preparing and reviewing of 1099's and related IRS reporting.
  13. Prepare and review 1099's and related IRS reporting.
  14. Gather data for annual audit, cost reports, tax forms and other projects as assigned.
  15. Maintain accounts payable records and area in an orderly, well-organized manner.
  16. Works with unclaimed property, sending notifications to individuals/businesses to assist in clearing uncashed checks.
  17. Other duties as assigned.

Educational Qualifications:
  • High school diploma or equivalent
  • 1-3 years related experience or training preferred.
  • Proficient computer skills.

Work Relationship:
  • Reports directly to the Director of Finance.
  • Extensive contact with Director of Finance and other positions in fiscal services.
  • Occasional contact with patients, vendors and all other positions in the hospital.

Working Conditions:
  • Work is performed largely in a pleasant hospital environment with minimal chance for personal injury.
  • Occasionally works near moving mechanical parts.
  • The noise level in the work environment is usually moderate.

Physical Requirements:
  • Frequently required to sit and stand.
  • Occasionally required to stoop, kneel and crouch.
  • Required to use hands to handle or feel objects, tools or controls.
  • Frequently required to lift and/or move up to 10 pounds of department supplies and equipment.
  • Occasionally required to lift and/or move up to 25 pounds of department supplies and equipment.
  • Requires specific vision abilities for far vision, near vision, depth perception, colors, accommodation and peripheral vision.
  • Vision correctable to 20/40.

Acknowledgement:
This job description/evaluation describes the general nature and level of work performed by an employee assigned to this position. It does not state or imply that these are the only duties and responsibilities assigned to the job. The employee may be required to perform other job-related duties as requested by the department manager or administration. All requirements are subject to change over time and to possible modification to reasonably accommodate individuals with disabilities.

Application Instructions

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